To begin creating your contact form, navigate to Admin/Contact Form Management and click on the [Creation Wizard].

From there, you have the ability to customise the number of sections, columns and fields for your form.

After setting up your contact form, click the [Show Preview] button to view a preview of your form. If needed, adjust the settings. When you are happy with the outline of your form, click [Create Contact Form] to save your form and begin editing it further.

If you see a form in the list that has a similar use to your requirements, you have the option to [View] the form and create a duplicate copy to serve as the foundation for your own form.

After generating a copy, you can [Amend] the form, adding and changing fields as necessary to meet your specifications, without altering the original form.

To construct your own contact form from scratch, simply select the [Create New Form] button.

To use your form as an event booking form, to add to your events in Admin/Event Management, set the Form Usage field to "Event Booking Form". You can add and flag fields that correspond to the fields in the attendee information to store the details against the events (where the Max Attendees field is set).

Whether you've created a form from scratch, copied an existing form or used the Creation Wizard, you have the ability to edit the form name, description and sections, columns and fields to your requirements.

You can add/delete/merge/copy Sections, add/delete/move Fields and change the settings for sections and fields.

Sections can be used to accomplish various form customisation options, such as dividing fields on your form, assigning different numbers of columns to a group of fields, creating virtual pages within your form, or enabling users to jump to specific questions based on the selected option in a field.

When using sections, you have the ability to include a section title and introduction, specify the number of field columns for each section, determine whether the section is displayed at the same time as the one above it (or not), and establish a bookmark that redirects the user to the section when they choose a specific option from a drop-down list.

In addition to specifying the Field Name, Width, Column and Mandatory status for each field, you may set the type of each field. The Field Type determines the appearance and functionality of the field, and the following types are available:

1. Single Line Text Field: A basic text field, for First Name, Surname, membership number, etc.
2. Multi-Line Text Field: Allows the user to enter a paragraph of text or an address.
3. Drop Down List Selection: Provides a list of options for the user to choose from, which can be set up manually or selected from a predefined list, such as:
   • Districts in your County
   • Groups in County/District
   • Section Types (with/without age ranges)
   • Sections in your Group (with/without age ranges and meeting times)
   • Scout Roles
   • Members in a Specific Team (E.g. Training Team)
   • Website Users
   • Adult Training Modules
   There are also variants of the Districts and Groups lists to send a copy of the form email to the selected District's DC or selected Group's GSL.
4. Multiple Choice: Tick one option from a list (Manually created or from an predefined list - See Drop Down List Selection above).
5. Multi-Select List: Tick multiple option in a list (Manually created or from an predefined list - See Drop Down List Selection above).
6. Email Address: The email address format will be validated. This field type optionally allows the email address to be added to the recipients of the email for the form. E.g. GSLs email address to receive a copy of a NAN form.
7. Date: Enables the user to enter a date or select from a calendar.
8. Date and Time: Enables the user to enter a date and time or select a date from a calendar.
9. Column Width Text Label: Display a text paragraph across the full width of the form.
10. Field Width Text Label: Display some text across the width of a column, with/without a field name.
11. Spacer: Inserts a blank line below the previous field.
12. Spacer Line: Inserts a line below the previous field, spanning the width of the column.

Links to online e-learning courses have been incorporated into the Members/Adult Training page. If this feature is not visible on your website, you can enable the panel by logging in as a Site Admin user.

NB. These link panels will be updated when more information is released about the changes to the adult training scheme.

All Scout promises have been rationalised and updated to include the word "King" where applicable.

A new merge field has been added to the Contact Form. By inserting [##RecipientsEmailAddresses##] within the Auto-Reply message of a Contact Form control, the merge field will be replaced with the email addresses of all recipients, in the auto-reply email sent to the person who fills out the form.

This merge field has also been added to the standard NAN form's auto-reply, where the leader will be requested to email their risk assessments.

The NAN form is shown on this page www.YourScoutDistrict.org.uk/Members/NANForm

Other merge fields that may be used in the Auto-Reply field include [##FirstName##], [##ApplicantsFirstName##] and [##DomainName##].

To encourage more people to provide medical information on Full Youth and Full Adult Application Forms, several additional fields have been made mandatory.

Parents are now required to provide the Doctor's name, address and telephone number. Additionally, they must select a Disability and provide information on Dietary requirements, Allergies and Medical Information (or tick "None").

We have made changes to your website, to allow you to analyse your website views using Google Analytics 4.

Google Analytics 4 is the latest iteration of Google's widely-used web analytics platform. It provides valuable insights into the traffic your website receives, enabling you to understand user behavior and measure performance.

To get started with Google Analytics, sign up on their website at analytics.google.com. After registering your website's domain name, you will receive a unique Google Measurement ID. Simply enter this ID into the Google Measurement ID fields within your Scouts Online website's Global Settings or Group Details admin page and click [Save].

As part of our on-going partnership with you, we've updated websites that have outdated styling to now reflect the latest look-and-feel styling, home page design and footer. This was implemented in December 2022.

In order to minimise the number of spam emails received through your website contact forms, we have activated Captcha for all websites.

To ensure that your website looks good and operates well, we reviewed all images and links on all Scouts Online websites and notified website main contacts of any potential issues with link and image addresses via email earlier this year. We hope that this was beneficial and aided in the maintenance of your websites.

We have expanded the image inventory in the Scouts Online Files with more branded images from scouts.org.uk. We've also replaced the Queen's Scout Award image with the King's Scout Award image.

To use these images in your website pages, events and news articles, you may choose images from the Scouts Online Files by navigating through the inventory folders.

The Young Person Award Notification form now includes the Chief Scout's Acorn Award (Squirrels) and Scouts of the World Award (Scout Network).

Why not use this form in your District to gather awardee information ahead of organising an awards ceremony event? You can find the form at www.YourScoutDistrict.org.uk/Members/YPAwardNotificationForm

A field has been added to this form to specify the number of Squirrels attending the event.

You can see how this form could work within your District at www.YourScoutDistrict.org.uk/Members/ANForm